Types of Information Collected
At RELPI, we collect various types of personal data to provide and improve our services. While our services rely on this data collection, we commit, by both design and default, to collecting and processing the minimum amount of data required for our company to be successful. The data we collect includes:
Names, email addresses, and contact information
Any other data that can help us identify individuals and be used in a way to enhance their experience with RELPI.
Purpose and Legal Basis for Data Processing
Please note that we do not collect or process sensitive personal data unless explicitly provided and with your prior consent.
We collect and process personal data for the following purposes:
Providing and managing our services
Processing orders and transactions
Entering into contracts to which the data subject is a party
Communicating with users
Improving user experience and personalizing content
Ensuring compliance with legal obligations
Our legal basis for processing personal data is the explicit and unambiguous consent provided by all our users to process their data in a manner as outlined in the General Data Protection Regulation (GDPR).
We retain personal data for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required or permitted by law. Our retention criteria take into account the nature of the data, legal obligations, and our legitimate business needs. Once personal data is no longer required, we securely delete or anonymize it in a manner consistent with data protection principles.
Types of Information Collected:
First and last names
Contact information such as: email addresses, office phone number, cell phone, or work mailing address
Preferences for meetings, including attendance and responses to past and future meeting requests
Information pertinent to your position within your company
RELPI does not partake in any automated individual decision-making practices.
Data Security Measures
RELPI takes the security of your personal data seriously and has implemented appropriate technical and organizational measures to safeguard it. We strive to protect your personal data from unauthorized access, loss, misuse, alteration, or destruction.
To ensure the security of your personal data, we have implemented the following measures:
Encryption: We employ industry-standard encryption techniques to protect data transmission and storage, reducing the risk of unauthorized access.
Employee Training: Our employees undergo regular data protection and security awareness training to ensure they understand their responsibilities and obligations regarding the handling of personal data.
Regular Assessments: We conduct periodic assessments and audits of our data security measures to identify and address any vulnerabilities or risks.
Despite our best efforts, no method of data transmission or storage can guarantee complete security. Therefore, while we strive to protect your personal data, we cannot guarantee its absolute security. Any transmission of personal data is at your own risk.
In the event of a data breach that poses a risk to your rights and freedoms, we have a comprehensive data breach response and incident management procedures in place. These procedures include:
Rapid Response: We have a dedicated team that promptly investigates and responds to any suspected or reported data breaches or security incidents. This team follows established protocols to ensure a swift and effective response within a 72 hour window, as required by the GDPR.
Mitigation and Remediation: In the event of a data breach, we take immediate action to mitigate its impact and prevent further unauthorized access. We work diligently to address any vulnerabilities or security weaknesses that may have contributed to the breach.
Notification and Communication: If a data breach poses a risk to your rights and freedoms, we will notify you and the appropriate supervisory authorities in accordance with applicable data protection laws and regulations. Our communication efforts aim to provide transparent and timely updates on the breach and its potential impact.
Learnings and Improvements: We conduct thorough post-incident reviews to identify the root causes of data breaches or security incidents. This helps us strengthen our security measures, improve our response capabilities, and minimize the risk of similar incidents in the future.
Collection and Use of Photos
At RELPI, we may collect and use photos taken at events for specific purposes. Please review the following details regarding the collection and processing of photos:
Purpose of Photo Collection: We may collect photos at events for the purpose of documenting and promoting our events, showcasing the experiences of attendees, and sharing highlights with our community.
Legal Basis: The collection and processing of photos are based on our legitimate interests in event documentation, promotion, and community engagement. We ensure that the rights and privacy of individuals captured in photos are respected.
Consent: By attending our events, you consent to the collection and use of photos that may include your image or likeness. If you do not wish to be photographed at our events, please inform our event staff or organizers in writing prior to the event start time, if possible. Verbal notification of your photo preferences cannot be honored. Written notice must be provided for each event you attend where you refuse photo consent. This allows us to legally document your lack of consent and ensure we do not include your image in any event media. We aim to balance capturing the vibrant atmosphere of our events while respecting attendees' consent choices on an individual basis.
Photo Retention: We retain photos for as long as necessary to fulfill the purposes for which they were collected. Afterward, we securely store or dispose of them in accordance with our data retention practices.
RELPI respects your rights regarding your personal data. We are committed to facilitating the exercise of your rights as outlined under the applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Canadian Anti-Spam Legislation (CASL). The following rights are available to you:
Right of Access: You have the right to request access to the personal data we hold about you. We will provide you with a copy of your personal data upon verification of your identity, unless there are legal or legitimate reasons to deny your request.
Right to Rectification: If you believe that the personal data we hold about you is inaccurate, incomplete, or outdated, you have the right to request its rectification or correction.
Right to Erasure: You have the right to request the deletion of your personal data in certain circumstances, such as when it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent and there is no other legal basis for processing.
Right to Restriction of Processing: You have the right to request the restriction of the processing of your personal data in specific situations, such as when you contest the accuracy of the data or when the processing is unlawful.
Right to Data Portability: If we process your personal data based on your consent or the performance of a contract, you have the right to request a copy of your data in a structured, commonly used, and machine-readable format, and, where technically feasible, the right to transmit it to another data controller without hindrance.
Right to Object: You have the right to object to the processing of your personal data based on our legitimate interests or for direct marketing purposes. We will cease processing your personal data, unless we have compelling legitimate grounds or if the processing is necessary for the establishment, exercise, or defense of legal claims.
Right to Withdraw Consent: If you initially provided consent as the legal basis for processing your personal data, you have the right to withdraw that consent at any time. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.
Right to Lodge a Complaint with a supervisory Authority.
To exercise any of these rights or to obtain more information, please contact us using the details provided in the "Contact Us" section below. We will respond to your request in accordance with applicable data protection laws.
Please note that while we strive to promptly address all requests, there may be situations where we are legally permitted or required to retain certain personal data or refuse certain requests.
Data Sharing and Third Parties
RELPI may share personal data in certain circumstances where we have explicit consent from users. These circumstances are outlined below:
Introductions to Clients: We offer a service where clients can pay an annual fee to be introduced to our users. In such cases, we may share limited personal data, such as names and contact information, with these clients to facilitate connections. This sharing of data is based on our legitimate interests in connecting our users with relevant opportunities.
Sharing Attendee Information: For certain events, we may share attendee information, including email addresses and LinkedIn profiles, among participants who attend the same event. This enables networking and communication among attendees and is intended to enhance the overall event experience.
LinkedIn Community: When possible, we provide links to our community member’s LinkedIn pages on our event pages and website. This allows users to connect with and engage in professional discussions with fellow community members.
Business Transfers: In the event that our company is sold or undergoes a merger, acquisition, or similar business transaction, personal data may be transferred to the acquiring entity. We will ensure that any transfer of personal data is conducted in compliance with applicable data protection laws and that the recipient upholds similar privacy standards.
Cookies and Tracking Technologies
Wix Cookies and Tracking Technologies:
Essential Cookies: These cookies are necessary for the proper functioning of our website and enable core features such as page navigation and access to secure areas. They do not gather any personal information.
Analytics Cookies: Wix utilizes analytics cookies to collect information about how visitors use our website.
This helps us analyze website performance, identify areas for improvement, and understand user preferences.
You have the option to manage or disable cookies through your browser settings. However, please note that disabling cookies may impact certain functionalities and your overall experience on our website.
International Data Transfers
Standard Contractual Clauses: We may use approved standard contractual clauses or other legally acceptable mechanisms to ensure that the recipients of your personal data outside your jurisdiction provide a similar level of protection as required under applicable data protection laws.
Privacy Shield Certification (if applicable): If transferring personal data to the United States, we may rely on the recipient's Privacy Shield certification, where applicable, as a means of ensuring an adequate level of protection.
Appropriate Safeguards: Transfers of personal data outside the EEA are subject to appropriate safeguards as required by applicable data protection laws. These safeguards may include the use of standard contractual clauses approved by the European Commission or other legally acceptable mechanisms to ensure that the recipients of your personal data outside the EEA provide a similar level of protection as required under applicable data protection laws.
Obtaining Safeguard Information: If you would like to obtain a copy of the safeguards applied to your personal data, please contact us using the details provided in the "Contact Us" section below. We will provide you with the necessary information and any relevant documents to demonstrate that appropriate safeguards are in place for international data transfers.
By using our services and providing us with your personal data, you consent to the transfer of your data outside of your jurisdiction in accordance with this section.